SEPG Asia-Pacific 2009

September 1618, 2009 | Osaka, Japan

Information for Speakers

The SEPG Asia-Pacific 2009 Call for Papers is closed. Thank you to all who submitted abstracts. The program will be posted in June.

Learn about developing your presentation.

Learn more about submitting your presentation.

Learn about registration and travel for presenters.

Learn about the presenter terms and conditions.

Presentation Development Guidelines

SEPG attendees consistently report in surveys that they want to hear about real-life examples. Any experiences that an organization has and is willing to share—both successes and failures—are of keen interest. What went right? What went wrong? What do you wish you could do differently? The program committee will give extra consideration to abstracts that are based on case histories and grounded in the real world.

Presentation Development Guidelines
If you are accepted to present at the conference, please read the following information carefully.

  • We expect the SEPG Asia-Pacific program to be very full, and it is important—for speakers as well as attendees—that the schedule be maintained. Due to time limitations of the program, we recommend limiting the number of slides to 25 or fewer for the 40-minute presentations and 50 or fewer for the conference’s 90-minute presentations.
  • Presentations must be submitted both as Adobe PDF files (one slide per page) and PowerPoint files.
  • If you chose to submit your presentation only in PowerPoint, it will be converted to PDF for inclusion in the conference proceedings. The SEPG Conference Series management team and the SEI are not responsible for any formatting errors that may occur due to conversion to PDF, so we strongly encourage you to submit your presentations as requested—in both PDF and PowerPoint—to avoid any potential difficulties.
  • Include your contact information and website on the final slide.
  • Number all slides.
  • Define each acronym the first time it is used in the presentation.
  • Present materials that reflect the abstract that you submitted.
  • Check your spelling and perform all final edits PRIOR to submitting your materials.
  • Use standard Windows fonts when preparing your presentation (these are the fonts that are pre-installed on your computer).
  • If incorporating animations, do not cover text.

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 Presentation Submission Guidelines

  • You should confirm that you will be able to obtain any and all necessary approvals or clearances prior to confirming your participation at the SEPG Asia-Pacific 2009 Conference.
  • Materials submission deadline is Friday, August 7, 2009.
  • Presenters who do not provide materials by the August 7 deadline will be removed from the program and replaced with an alternate.
  • No updates to presentation materials will be accepted after Friday, August 7, 2009.
  • All presentation materials will be in the conference proceedings made available to all conference attendees.

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Presenter Registration and Travel Information

Speaker Registration Fees
The following registration fees will be applied:

  • Presentations (40 minutes) – Discounted registration fee for primary speaker only.
  • Panels (90 minutes) – Discounted registration fee for Panel Moderator (primary presenter) and up to three additional panelists (co-presenters) for a maximum of four individuals.
  • Mini-Tutorials (90 minutes) – Discounted registration fee for primary speaker only.
  • Tutorials (Half-Day and Full-Day) – Discounted registration fee for one primary presenter and one co-presenter only.

Registration fees will be finalized and announced when registration opens.

Presenter Registration and Travel Guidelines

If you are accepted as a presenter for the SEPG Asia-Pacific 2009 Conference, you must adhere to the following guidelines and policies.

  • Presenters are responsible for their own hotel and travel expenses.
  • Discounted registration fees are designated for presenters only and are not transferable.

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Presenter Terms and Conditions

  • By submitting a session proposal, submitters grant the SEI permission to reproduce and distribute materials as part of the proceedings of SEPG Asia-Pacific 2009.
  • Any presenter who misses the August 7, 2009 submission deadline will be removed from the program and replaced by an alternate presenter.
  • If you need to send a substitute to SEPG Asia-Pacific to present in your place, contact the Technical Program Coordinator as soon as possible.
  • If you are unable to attend the conference, contact the Technical Program Coordinator as soon as possible.

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Important Dates

For General Attendees:

  • Daily Activities available on website – April 30
  • Registration opens – Summer 2009
  • Hotel room block opens – Summer 2009
  • Preliminary Program available on website – June
  • Early Bird Deadline – August 14

For Speakers:

  • Call for Abstracts – March 16 through May 5
  • Speakers notified of acceptance – May 27
  • All Speaker presentation materials and information due – August 7

For Sponsors:

  • Sponsor opportunities available – March 16 through August 3

All dates are in 2009 and are based on 23:59 U.S. Eastern Time.

SEPG Conference Series
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