Call for Papers

We’re excited to announce that the SEPG Asia-Pacific 2009 Call for Papers is now open! Please review the following information to learn about the types of sessions, what you need to submit, and presenter guidelines and information. Also review the Technical Program to learn about the focus and topic categories for presentations. When you are ready to submit your proposal, create an account by clicking here. You will be instructed to submit your proposal after you create your account. The deadline for submissions is May 5, 2009 (23:59 U.S. Eastern Time).

Learn more about the sessions.

Learn more about the proposal submission process.

Learn about registration and travel for presenters.

Learn about the presenter terms and conditions.

About the Sessions

Content
SEPG attendees consistently report in surveys that they want to hear about real-life examples. Any experiences that an organization has and is willing to share—both successes and failures—are of keen interest. What went right? What went wrong? What do you wish you could do differently? The program committee will give extra consideration to abstracts that are based on case histories and grounded in the real world.

Review the list of topics in the Technical Program to learn the topic categories of the program. You will be asked to choose one category in which your proposal best fits.

Session Types
 There are five session types available, with tutorials being held on the first day of the conference on Wednesday.

• Mini-Tutorials: For these 90-minute sessions, we ask that there be no more than one primary presenter. Mini-Tutorials must include at least two hands-on exercises for the attendees.
• Half-Day Tutorials:  These must include at least three hands-on exercises for the attendees.
• Full-Day Tutorials:  These must include at least four hands-on exercises for the attendees.

The next two formats are scheduled on Thursday and Friday of the conference.

• Panels: For these 90-minute sessions, we ask that there be a maximum of four people presenting, including one Panel Moderator who is responsible for coordinating the submission process across the panelists. No more than four speakers, including the Panel Moderator, are eligible for the speaker discount on the conference registration fee.
• Presentations: These are 40-minute presentations with a maximum of one primary presenter and one co-presenter. Only the primary presenter is eligible for the speaker discount on the conference registration fee.

Presentation Guidelines
If you are accepted to present at the conference, please read the following information carefully.

• We expect the SEPG Asia-Pacific program to be very full, and it is important—for speakers as well as attendees—that the schedule be maintained. Due to time limitations of the program, we recommend limiting the number of slides to 25 or fewer for the 40-minute presentations and 50 or fewer for the conference’s 90-minute presentations.
• Presentations must be submitted both as Adobe PDF files (one slide per page) and PowerPoint files.
• If you chose to submit your presentation only in PowerPoint, it will be converted to PDF for inclusion in the conference proceedings. The SEPG Conference Series management team and the SEI are not responsible for any formatting errors that may occur due to conversion to PDF, so we strongly encourage you to submit your presentations as requested—in both PDF and PowerPoint—to avoid any potential difficulties.
• Include your contact information and website on the final slide.
• Number all slides.
• Define each acronym the first time it is used in the presentation.
• Present materials that reflect the abstract that you submitted.
• Check your spelling and perform all final edits PRIOR to submitting your materials.
• Use standard Windows fonts when preparing your presentation (these are the fonts that are pre-installed on your computer).
• If incorporating animations, do not cover text.

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About the Proposal Submission Process

When you are ready to submit your proposal, click here to access the Call for Papers site. After you successfully submit the required information, you will receive an immediate email confirmation of your submission. You will also be able to log into the system at any time until the site closes to edit your submitted information.

If your abstract is selected, you will receive instructions on how and when to submit your presentation PowerPoint and PDF files.

Please note that the SEI reserves the right to edit all abstracts submitted for SEPG Asia-Pacific 2009 to maintain the style and standard of SEI printed materials.

What You Need to Submit

Abstract for Publication

The abstract for publication must be a 50- to 75-word abstract that will be used to publicize your presentation both on the conference website and in conference print materials. This brief abstract is the descriptive information that attendees will see to determine which individual presentations they want to attend.

Detailed Proposal

The proposal must be an 800- to 1,200-word narrative that describes what your presentation will be about. Failure to meet this requirement (with either fewer than 800 words or more than 1,200 words) will result in automatic decline/rejection from the conference. The detailed proposal will be used by the reviewers, track chairs, and program committee to review the presentation, make the decision to accept, and, if accepted, place the presentation in the conference program appropriately.

Audience Level

Select whether the audience level for your proposed presentation is Beginner, Intermediate, or Advanced.

Learner Outcomes

For each proposal you submit, you must also specify three learner outcomes (or takeaways) that attendees are expected to gain from attending your session. Please limit your outcomes to no more than three main points. Any outcomes listed in excess of three will be edited at the discretion of the Program Committee.

 Presentation Submission Guidelines

• You should confirm that you will be able to obtain any and all necessary approvals or clearances prior to confirming your participation at the SEPG Asia-Pacific 2009 Conference.
• Materials submission deadline is Friday, August 7, 2009.
• Presenters who do not provide materials by the August 7 deadline will be removed from the program and replaced with an alternate.
• No updates to presentation materials will be accepted after Friday, August 7, 2009.
• All presentation materials will be in the conference proceedings made available to all conference attendees.

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Presenter Registration and Travel Information

Speaker Registration Fees
The following registration fees will be applied:

• Presentations (40 minutes) – Discounted registration fee for primary speaker only.
• Panels (90 minutes) – Discounted registration fee for Panel Moderator (primary presenter) and up to three additional panelists (co-presenters) for a maximum of four individuals.
• Mini-Tutorials (90 minutes) – Discounted registration fee for primary speaker only.
• Tutorials (Half-Day and Full-Day) – Discounted registration fee for one primary presenter and one co-presenter only.

Registration fees will be finalized and announced when registration opens.

Presenter Registration and Travel Guidelines

If you are accepted as a presenter for the SEPG Asia-Pacific 2009 Conference, you must adhere to the following guidelines and policies.

• Presenters are responsible for their own hotel and travel expenses.

• Discounted registration fees are designated for presenters only and are not transferable.

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Presenter Terms and Conditions

• By submitting a session proposal, submitters grant the SEI permission to reproduce and distribute materials as part of the proceedings of SEPG Asia-Pacific 2009.
• Any presenter who misses the August 7, 2009 submission deadline will be removed from the program and replaced by an alternate presenter.
• If you need to send a substitute to SEPG Asia-Pacific to present in your place, contact the Technical Program Coordinator as soon as possible.
• If you are unable to attend the conference, contact the Technical Program Coordinator as soon as possible.

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