For Presenters

PRESENTER REGISTRATION & TRAVEL GUIDELINES

To begin your planning process, if you are accepted as a Presenter at the SEPG Europe 2008 Conference, these are the Guidelines and Policies that will be in place.

For more information, contact

SEI Customer Relations
+1-412-268-5800
FAX: 412-268-6257
customer-relations@sei.cmu.edu

PRESENTER TERMS AND CONDITIONS

• By submitting a session abstract, submitters grant the SEI permission to reproduce and distribute materials on a CD-ROM as part of the proceedings of the SEPG Europe 2008.
• Any presenter who misses the April 4, 2008 deadline will be removed from the program and replaced by an alternate presenter.
• If you need to send a substitute to SEPG Europe to present in your place, contact the Technical Program Manager, Ruth Gregg, as soon as possible.
• If you are unable to attend the conference, contact the Technical Program Manager immediately at sepg@sei.cmu.edu or call 412-268-5800.

SEPG 2008 PRESENTATION SUBMISSION GUIDELINES

• You should confirm that you will be able to obtain any and all necessary approvals or clearances prior to confirming your participation at the SEPG Europe 2008 Conference.
• Materials submission deadline is Friday, April 4, 2008.
• Presenters who do not provide materials by the April 4 deadline will be removed from the program and replaced with an alternate.
• Presenters who update their materials after the April 4 deadline must provide attendees with a website to which the updated presentation materials will be posted.
• Presenters who update their materials after the April 4 deadline must provide attendees with a website where the updated presentation materials can be obtained. Updated materials will not be included on the conference CD-ROM.
• All presentation materials will be on the conference CD-ROM that is distributed with the registration materials at the conference.

HALF-DAY TUTORIAL, PRESENTATION, AND PANEL GUIDELINES

• The SEPG Europe program is very full and it is very important – for speakers as well as attendees - that the schedule be maintained. Due to time limitations of the program we recommend limiting the number of slides to 25 or fewer for 40-minute presentations and 100 or fewer for half-day tutorials.
• Presentations must be submitted both as Adobe PDF files - 1 slide per page- and Microsoft PowerPoint files.
• If you chose to submit your presentation only in Microsoft PowerPoint it will be converted to PDF for inclusion in the CD-ROM Proceedings. SEI's SEPG Offices are not responsible for any formatting errors that may occur due to conversion to PDF so we encourage you to submit in PDF to avoid any potential difficulties.
• Include your contact information and web site on the final slide.
• Number all slides.
• Define each acronym the first time it is used in the presentation.
• Present materials that reflect the abstract you submitted.
• Check your spelling and perform all final edits PRIOR to submitting your materials.
• Use standard Microsoft Windows fonts when preparing your presentation (these are the fonts that are pre-installed on your computer.)
• If incorporating animations, do not cover text.
• Use the following convention to name your presentation: "sepgcode# – lastname".ppt or "sepgcode# - lastname.pdf"

POSTER SESSION GUIDELINES

• Highlight real-world results, using graphics where possible.
• Be sure to describe the process improvements that led to these results.
• Use a large enough font to be visible by someone standing up to 6 feet away from the poster (minimum of 18-point).
• Be sure to leave enough white space to allow people to focus on what is most important for them to see.
• When using graphics, do not put too much information in one figure or chart.
• When using text, avoid long sentences; instead use bulleted statements.
• Avoid using any promotional material for your organization that is not directly related to the poster theme.
• If using acronyms, provide definitions.