Any agency of the U.S. Government (government sponsoring organization) may request CMU-SEI to undertake studies, research, or technology development projects.
The scope of the requested work must be within the scope of the overall USAF contract. The scope of the individual R&D projects is to be developed directly between CMU-SEI and the government sponsoring organization (i.e. your organization/program office/team/etc.).
Types of R&D Projects
Unique Project Number
During the project formation stage CMU-SEI will assign a unique project number (ex: CMU-SEI Project Number 6-123A1) to your project. Please utilize this project number in all correspondence with the (AFLCMC/AZS), the USAF clearinghouse (classified R&D projects only), and CMU-SEI.
If your program office does not have a Contracting Officer assigned, you should seek one out from your command or agency. If there still is not a Contracting Officer available, the AFLCMC/AZS Contracting Officer will need to be sufficiently read-into your project to conduct scope, severability, and price analyses. Storage of classified material will be dependent upon the security requirements of your individual project.
The AFLCMC/AZS Contracting Officer is the required final approval for all projects, regardless of dollar value. Final project approval is not granted unless funding from the government sponsoring organization is also provided to AFLCMC/AZS.
The AFLCMC/AZS Contracting Officer must have enough information in the requirements package to determine severability, scope, Period of Performance, and conduct a price analysis. Incomplete/incorrect requirements packages may require re-work that could delay the initiation of your research.
Once the project receives final approval, funding is placed on contract via a contract modification. You can locate your project-specific funds on the contract modification by looking for your unique CMU-SEI project number. Military Interdepartmental Purchase Request (MIPR) acceptance is distributed at the same time (or shortly after) as award of the contract modification by AFLCMC/AZS.
Changes to Existing Projects
This guidance is applicable to projects on Task Orders under FA8702-15-D-0002 (new projects initiated after 27 Jul 2015); contract modifications are not required to change projects on the predecessor contract, FA8721-05-C-0002.
Changes to a project’s Period of Performance alone (no changes to total estimated cost) require written concurrence from the government sponsoring organization (email will suffice) to AFLCMC/AZS (unclassified) or to the USAF clearinghouse (classified); this request will be relayed to AFLCMC/AZS.
Changes to total estimated cost, or substantial changes to the research request, will be subject to the new project approval process.
Project Creation Documents
All government sponsoring organizations must create the following document for all R&D projects (both classified and unclassified):
Project Work Plan (PWP)
This document is developed between the government sponsoring organization and CMU-SEI. It describes the scope of work, Period of Performance (PoP), detailed tasks to be performed, and corresponding costs, schedules, and deliverables and allows the customer to name a point of contact for AFLCMC/AZS to contact. The cover page of the PWP becomes the coordination sheet for routing through government approvals.
Prior to signing that the project is technically acceptable, please review all items in the PWP provided by CMU-SEI.
Documents for Submission
The requirements package consists of three documents that must be submitted to AFLCMC/AZS:
Project Work Plan (PWP)
Once your government sponsoring organization agrees to the PWP, CMU-SEI will initiate the review for unclassified project approval by AFLCMC/AZS on your behalf.
Technical Evaluation Report
All new unclassified projects must be reviewed and approved by both the CMU-SEI internal review process and the AFLCMC/AZS project approval.
AFLCMC/AZS recognizes some research projects performed by CMU-SEI have specific security requirements. If you cannot disclose the specifics of the work CMU-SEI is performing, or if you cannot disclose the name of your government sponsoring organization, you must follow the following guidelines.
Documents for Submission
The requirements package for classified projects consists of three documents that must be submitted to USAF clearinghouse:
This document becomes the contract attachment on the USAF contract. At a minimum, it must state the project number, the total estimated cost and period of performance (PoP) end date for your requirement.
This document becomes a contract attachment on an unclassified contract; sensitive information cannot be included.
The Project Work Plan is not required to be submitted to the USAF clearinghouse. The government sponsoring organization should ensure that the cost breakout provided is sufficient for their Contracting Officer to make a fair and reasonable price determination.
Classified Project Checklist
The USAF understands that project documents may not be able to be shared with the USAF clearinghouse. In lieu of all project documents being submitted to the clearinghouse, the Classified Project Checklist will be provided to the government sponsoring organization by CMU-SEI and must be completed by the government sponsoring organization’s Contracting Officer.
The Contracting Officer will assert that the research project is within scope of the overall USAF contract, has been determined to be technically acceptable, and that the price is fair and reasonable. A warranted Contracting Officer must make this determination.
AFLCMC/AZS will receive notification at the unclassified level that the clearinghouse has obtained all necessary documentation for each project; documentation will be held by the clearinghouse.